How to sync conversations to Notion (step-by-step)

0. Prerequisites

• You can open the ChatEngram web dashboard and see your conversations.
• Your ChatEngram account is on the Pro plan or within the Pro trial period (Notion integration is a Pro feature in ChatEngram).
• You have a Notion workspace where you can create integrations, pages, and databases.Notion's free personal plan works fine – as long as you can create an Internal Integration and share pages/databases with it, you do not need a paid Notion subscription.

1. Create a Notion integration & get the token

1. Open https://www.notion.so/my-integrations in your browser.
2. Click “New integration” and give it a name, e.g. ChatEngram Sync.
3. Select the workspace you want to use and keep the default permissions (can read/write content).
4. After creating the integration, copy the generated Internal Integration Token – it starts with secret_. This value will be used as the Notion token inside ChatEngram.

2. Decide where in Notion to store conversations

ChatEngram supports two targets. You only need one of them:

• Option A – Notion database (recommended): each conversation becomes a row in a database, with extra columns like Platform / Message Count / URL.
• Option B – Parent page: each conversation becomes a standalone page under a chosen parent page, without requiring any database properties.

If you want structured data and filters in Notion, use Option A. If you just want a simple list of pages, use Option B. In the ChatEngram settings you should fill Database ID or Parent Page ID, not both – when both are present, ChatEngram always prefers the database and ignores the parent page.

3A. Configure a Notion database (Option A)

1. Create a new database in Notion (table/board/list view all work) or pick an existing one.
2. Open the database as a full page (use “Open as page”).
3. From the browser URL, copy the database ID – it's the last 32-character segment after the final- and before ?pvs=.
4. Click “Share” or “Add connections” on that database page and add your integration (e.g. ChatEngram Sync) so it has access to this database.
5. In the database properties panel, add the following columns (names and types must match exactly):
   • Platform – property type: Select(or Multi-select)
   • Message Count – property type: Number
   • URL – property type: URL

If any of these properties are missing or named differently, Notion will return errors like “Message Count is not a property that exists” when syncing.

3B. Configure a parent page (Option B)

1. Pick or create a “container” page in Notion (e.g. “AI Conversations”).
2. Open it as a full page so the URL is visible in the browser address bar.
3. From the URL, copy the page ID – again, the last 32-character segment after the final- and before ?pvs=.
4. Click “Share” or “Add connections” on that page and add your integration so it has access to create child pages under it.

In this mode you do not need to create Platform / Message Count / URL properties. ChatEngram will simply create regular pages under the parent page.

4. Configure Notion in the ChatEngram dashboard

1. Open the ChatEngram web dashboard and go to the Settings / Integrations section.
2. Find the “Notion Workspace” card.
3. In Integration Token, paste the secret_... value from your Notion integration.
4. If you're using Option A (database), paste the 32-character database ID into Database ID, and leave Parent Page ID empty.
5. If you're using Option B (parent page), leave Database ID empty and paste the 32-character page ID into Parent Page ID.
6. Click “Save settings” to store these values.
7. Click “Test connection”. If everything is configured correctly, you should see a success message. If not, check the error text – it usually mentions missing properties or an ID the integration can't see.

The dashboard refreshes Notion settings before each test and sync, so you can safely update IDs and tokens and retry.

5. Sync behavior: manual vs. auto

Once configuration is done, ChatEngram can sync to Notion in three ways:

• Automatic (per-conversation, optional): if you enable Auto sync to Notion in the dashboard’s Notion settings, eachnewly captured conversation is pushed to Notion once right after it is saved. This creates the initial Notion page/row for that conversation.
• Single conversation (manual): open a conversation's detail dialog in the dashboard and click Sync to Notion. This is the recommended way to refresh an existing Notion page after you've added more turns or edited the conversation.
• Bulk sync (manual): open the Bulk Sync page, choose the Notion tab, select multiple conversations and click Sync Selected to push them in one batch.

By design, auto sync only sends a single snapshot per conversationinto Notion. Subsequent updates are manual so that you keep control over when pages are refreshed, avoid accidentally overwriting your own edits in Notion, and stay well within Notion's API rate limits.

6. Troubleshooting checklist

• Error mentions “is not a property that exists”: in database mode, confirm Platform, Message Count andURL exist and use the correct property types.
• Error mentions “Could not find page with ID …”: confirm the ID came from the correct URL and that the page/database is shared with your integration.
• Error mentions length/validation issues: ChatEngram splits very long messages into multiple Notion blocks, but if you still see this, try syncing a smaller conversation to verify config first.
• If connection tests keep failing, re-generate the Notion integration token, paste the new secret_... into the dashboard, save, and re-run “Test connection”.

7. Why Notion sync is not a live mirror

It can be tempting to treat Notion as a live log where every single message is mirrored automatically as you chat. ChatEngram intentionally does not do that for a few reasons:

• Protecting your manual edits: many people annotate, reorganize, or merge content once it's in Notion. If ChatEngram continuously rewrote the same page on every turn, it would be very easy to wipe out headings, comments, and extra notes you've added by hand.
• Keeping Notion fast and within limits: long AI conversations can contain hundreds of messages. Re‑syncing the full document after every assistant reply would generate a lot of large write requests and quickly push against Notion's rate limits, especially for heavy users.
• Clear mental model: ChatEngram is your full, local history; Notion holds the snapshots you chose to keep or refresh. The Auto sync to Notion toggle gives you a convenient first snapshot per conversation, and the manual Sync to Notion button lets you refresh pages only when you're ready.

This design keeps your Notion workspace stable and predictable while still making it easy to push rich, fully formatted conversations into Notion whenever you decide they're worth keeping.